meeting summary

Please let me know if you have changes, additions, and/or suggestions to the agenda.

Meeting Summary
March 24, 2010

Lisa Beaulieu, Tom Kenworthy, Paul Ouellette, Donna Morelle, and Rosemary Reilly-Chammat

Using the draft agenda from the last meeting, the group talked through a working agenda.
We decided against the nine dots activity from the Art of Possibility and instead decided to ask participants to share a memory from the World Café. This activity will serve to reconnect the participants and us to a shared experience. Tom suggested another introductory activity that we will use at the May meeting. Assets such as the Franklin Farm would be written on an index card. Participants would be paired and discuss what they know about the asset (e.g. have you visited, historical significance, current use, etc).

As we discussed the agenda, we realized that we were trying to accomplish too much for an initial meeting with new members. We discussed the website and determined that a premiere of the site would be the best way to begin. (BTW, I did remind the group that this idea was in fact our original plan for this meeting.) Lisa will take the participants through a tour of the site. This will be followed by a group discussion on how to launch this site to the broader population including all World Café participants and town residents.

We will set the dates for the next two meetings with the group which means that the steering team will need to meet in the interim weeks to plan. The Town Assets would be the May agenda focus and the World Café summaries would be the June agenda focus. Packets will be made for all participants with these summaries to take home. This approach will give us time to finish categorizing the assets. Please try to move this work along as quickly as possible.

We talked about the necessity of demonstrating collaborative leadership at these meetings. All steering team members will have opportunities to lead pieces of the agenda over the course of the next three meetings.

Paul offered to bring the easel and pad for the group discussion. Donna will bring supplies including name tags, index cards, pens and sharpies. Donna will bring some of the summary working sheets from the Café. These sheets will be hung around the room. Participants can browse through the sheets before the meeting begins.

Ryan will be asked to check on internet access, availability of a projector and any restrictions on hanging paper with library administration.

Lisa will post the World Café summaries and the newly categorized assets (once completed) on the website.

Rosemary will draft a simple agenda for Cindy to send to the participants. A RSVP will be requested.

Linda and Rosemary are continuing work on the creation of a word file with all of the index card summaries.



The final working agenda is:

Town Wide Learning Community
April 5, 2010 6:30-8:00 pm
Agenda

Welcome and Introductions Donna and Paul (20 minutes)
What was your most memorable experience at the World Café?
Rengage group to the shared experience that brought us together

Summary of Efforts to Date Rosemary (5 minutes)
A brief summary of events leading up to this meeting to provide a context for the evening’s work

Premiere of Cumberland’s Town Wide Learning website Lisa (15 minutes)

Share the major communication effort/foundation since the World Café and use it to engage the group in a discussion of ideas and next steps

Next Steps with Communications - Group Discussion Donna and Lisa (30 minutes)

Summary of the Evening’s Work and Next Steps - Donna and Paul (10 minutes)

Next Meeting Dates – Donna (5 minutes)
May - Assets
June – Summaries of World café Discussion Questions

Adjourn

Participants will leave with a packet containing the assets and the summaries from the World Café discussions. The agenda for the evening will have the Town Wide Learning Community url.

Respectfully Submitted:
Rosemary Reilly-Chammat